Parish Pastoral Council

CORPUS CHRISTI PARISHCC drawing

PASTORAL COUNCIL CONSTITUTION

1      MISSION

We are a community brought together by God’s love.  Our baptism calls us to respond to that love by following Christ and serving our neighbours.
We strengthen our union with Christ, with one another and with the Catholic Church through our celebration of the Eucharist.  We foster works that promote the spirit of the Gospel, including its relevance to social justice.

The Parish Pastoral Council (PPC) is foremost an advisory and consultative body.  It aims to:

•        Grow in knowledge and awareness of what is already happening in the Parish

•        Encourage and support the good work of existing groups within the Parish

•        Search out and respond to the hopes, ideas, needs and concerns of parishioners

•        Evaluate carefully information gathered in order to inform decisions that reflect the values of the Gospel and the teachings of the Church

•        Recommend short and long term goals for the Parish

•        Provide opportunities for parishioners to grow in their relationship with God and with one another

•        Develop, implement and improve parish initiatives that assist parishioners in their continuing efforts to live as effective Christians in society.

2      MEMBERSHIP

a)    The membership of the PPC should be drawn from as wide a cross section of the Parish as possible and should reflect a broad spectrum of parish activities and membership. Its membership should reflect a balance of representation by ethnic origin, age and gender.

b)    Ex Officio members are the Parish Priest, the Parish Volunteer Co-Ordinator, and a representative from Religious Communities in the Parish (to date the Society of Jesus and the Franciscan Missionaries of Mary).

c)     The PPC may designate additional members to be co-opted from time to time if deemed necessary and appropriate.

d)    The total number of appointed members should Not exceed 9
(excluding ex-officio members).

e)    Each member should plan to serve for a period of three years.

f)      Retiring members may stand for nomination for appointment for a further three years. Thereafter re-nomination may only take place at least one year after this period has elapsed.

g)    The Parish Priest (PP) will announce the names of those appointed to the PPC at the Annual General Meeting (AGM) each year.

h)    Persons wishing to be nominated must contact the PP in person at least one month before the AGM.

i)      The person wishing to be put forward must be a Corpus Christi Parishioner and may nominate themselves or have a proposer who worships at Corpus Christi Church.

j)      Notice of the process, and a call for candidates to the PPC will be given in public (via the newsletter and Sunday notices) on at least two Sundays around three months before the Parish AGM.

k)    Should a PPC member not attend three consecutive PPC meetings, their membership will usually be considered to have lapsed.

l)      The Quorum of the PPC shall be 30% including co-opted members.

3      OFFICERS

The officers shall be: Chair, vice Chair and Secretary.  These officers shall be appointed at the first meeting after the Parish AGM.  PPC members may nominate themselves for the role or have a proposer.  Appointment to Office will be by consensus (determined, if necessary, by majority vote carried out by secret ballot, with the PP holding the casting vote where a majority is required). The Officers shall hold these posts for a one-year period.

An officer may stand for re-appointment only up to three consecutive terms.

4      ANNUAL PARISH GENERAL MEETING

The Council shall make a written report to the Parish. This should be available at least fourteen days before the AGM. Dates of the AGM shall be notified to the Parish at least two months before the AGM is due to take place.

5      MEETINGS

There shall be four meetings a year, an AGM and an Away Day of Retreat.

The date of each meeting should be set in advance (at the preceding meeting).

Absent members should be sent minutes and dates of future meetings within two weeks of the current meeting.

6      SUB-GROUPS

The PP and members of the PPC may recommend establishing subgroups. It is expected that at least one member of the PPC would be on these sub-groups.

Each group will send a short written report to each PPC meeting.

7      PARISH GROUPS

Parish groups may be invited to report on their activities to the PPC.

The PPC may also advise and make suggestions to the Parish Groups.

8      RECOMMENDATIONS AND CONFIDENTIALITY

There is a presumption that all confidential matters discussed at the PPC will be treated as confidential by all members.  Any recommendations put forward to the Parish will be discussed by the PPC to allow for as wide a range of opinion as possible.

9      RECORD OF MEETINGS

The secretary shall keep written minutes of all meetings of the PPC. These should be presented to the PPC at the next meeting following the one to which they refer. They should then be accepted after it is proposed and seconded by members who were present at that meeting to which the minutes refer. Copies of these minutes should be signed and dated and kept in a folder in the Parish Priest’s Office.  A summary of the minutes outlining the meeting should be pinned in the porch of the church. Important points might be published in the newsletter as well.

10  AMENDMENTS TO THE CONSTITUTION

Amendments can be proposed by any member of the PPC and shall be included for discussion on the agenda of any PPC meeting.  To become effective, the meeting needs to be quorate.